writing a formal resignation letter

  Dear sir / medam

please accept this letter as my formal resignation. based on my current contractual conditions. i have a resignation period of 24 of months and this my employment contract will end on [date].    

i would like to thank you for the opportunity to work for your company


thank you

Board of Directors Resignation

 A Board of Directors resignation letter is written by a board member who informs the rest of the Board of his intention to resign from the Board of Directors. He could be holding a post or just an ordinary Board member. The letter should state his reason for resigning from the Board of Directors.

From:
Olson Wilkerson
Board Member
Board of Directors
Paramount Corporation
January 23, 2011

To:
Chairman
Board of Directors
Paramount Corporation

Dear Sir

RE: Resigning from Board of Directors

Herewith is my letter of resignation from the Board of Directors of Paramount Corporation. My resignation will take effect on February 1, 2011.

After being on the Board of Directors for five years, I feel that it is time for me to vacate my place to allow young blood to fill my seat. This is for the further growth of the company, as I am nearing retirement age in a couple of years. New ideas can be presented to the Board for the betterment of the Company as the organization moves into a new era of business.

I wish to thank the Chairman of the Board and all Board Members for their support and input to me during my tenure on the Board.

I shall pass on my portfolio to my successor if one is found before my last day on the Board; otherwise, I shall pass my portfolio to the Board Secretary.

Thank you for your kind understanding. I wish you all well.

Yours Sincerely
Olson Wilkerson

Official Resignation letter

An Official Resignation letter is a letter of resignation that is submitted by an employee who wants to resign from his current job. An official resignation letter is one that is given to the management formally informing them of your final decision to resign from the company’s employment. There is no reverting from this decision once the letter is submitted.


From:
Harry Potter
Systems Analyst
Computer Department
Top Technology Corporation
January 22, 2011

To:
Mr. Joe Delaney
Human Resource Department
Top Technology Corporation

Dear Sir

RE: Job Resignation

With this letter, I hereby tender my resignation officially from the post of Systems Analyst with effect from January 30, 2011.

I have already made known my intention to resign from the company a month ago to my Department Head, Mr. Gary Thomson. After a detailed discussion and time to reconsider his advice, I regret to inform you of my final decision to resign.

I am thankful for the support, advice and learning while I was at Top Technology Corporation during the past 4 years. The management and my Department Head have been my mentors.

I apologize for any inconvenience caused by my resignation, and I am willing to train up my successor on the systems under my responsibility before I leave.

Please advice me of other needful exit procedures by Top Technology.

Thank you.

Yours Sincerely,
Harry Potter
Systems Analyst

Professional Resignation Letter

 A Professional Resignation letter is written by an employee who wishes to resign from the company. The letter is written formally and courteously stating the intention to resign and other relevant facts with proper format and grammar for a professional read. The letter should also contain a note of thanks and apology for the support and offense respectively.
From:
Gerald L. Ratliff
3022 Heather Sees Way
Webb City, OK 74652
November 10, 2010

To:
Laura D. Morton
Managing Director
Triumph Services Agency
1348 High Meadow Lane
Lewisburg, PA 17837

Dear Ms. Morton,

RE: Notice of Resignation

It is with regret that I am tendering my resignation officially with this letter from the post of Administration Manager with effect from November 30, 2010, after serious considerations.

I will be completing all the tasks on hand before I leave and hand over my office keys and identification card to the Personnel Department on my last day.

Please allow me to record a note of thanks for your kind support during my tenure here. I would also wish to state an apology for any possible offenses to you or the management which I am not aware of.

Thank you for all the opportunities rendered to me during my work tenure here. I wish you and Triumph Service Agency every success in your future undertakings.

Yours sincerely,
Gerald L. Ratliff
Administration Manager

Board Resignation Letter

 A Board resignation letter is written by a member of the company board who wishes to resign from the Board, either as an ordinary member or from a post in the Board. The letter should be written formally to address the Chairman of the Board with an appropriate reason to resign from the Board.

From:
Gertrude O. Wilkerson
Market Analyst
Member of Board
Maple Green Corporation
January 20, 2011

To:
Christopher Milton
Chairman
Board of Directors
Maple Green Corporation
2984 Central Avenue
Malton, ON L3T 5B7

Dear Sir

RE: Resignation from Board

This is my notice letter to inform you that I shall be resigning from the post of Market Analyst from the Board of Directors. My resignation from the said post shall be effective from the date of this letter.

I apologize for the short notice given for my resignation, but unforeseen circumstances have pushed me down this path. Hence, I shall not be able to attend the next Board Meeting in February 2011. However, all my preparations for the latest market report for the company are quite complete. I shall pass the report to you before I leave.

Thank you for the opportunity to have learned and contributed at the Board of Directors meetings. Kindly allow me to record my note of appreciation for your support during my tenure at the Board.

Yours Sincerely
Gertrude Wilkerson
Market Analyst

Teacher Resignation Letter

 A Teacher resignation letter is written by a teacher informing the relevant authority of his/her intention to resign from his/her teaching post. The letter should be courteous with good reason given so that the teacher can be given an approval easily. There may be certain procedures that a teacher intending to resign may be subject to.

From:
Gillian Hill
Senior Teacher – Grade 5
Fairview High School
May 24, 2010

To:
Joyce E. Butler
Principal
Fairview High School
4523 Crowfield Road
Gilbert, AZ 85233

Dear Mrs. Butler

RE: Resignation letter

I am writing this letter to inform you of my intention to resign from my current position of Senior Teacher – Grade 5, Fairview High. Although I have taught in this school for the last six years, I am getting married in December. Hence, I will need time to prepare for my wedding. Moreover, I will be relocating to New Orleans with my husband-to-be after my wedding.

I am sorry for the short notice given which I hope will not cause any inconvenience to you and the students for next year. I shall be completing my semester before I leave. Please allow me to state my gratitude to you for your support and trust during my years of service at Fairview High.

I look forward to your counsel on the proper procedures on my resignation.

Thank you.

Yours Sincerely
Gillian Hill
Senior Teacher – Grade 5
Fairview High

Nursing Resignation Letter

 A Nursing resignation letter is written by a nurse who wishes to resign from her employment at her work place. She has to inform her superior or the management of her resignation intentions while giving a plausible reason for her resignation. The letter should be courteous and professional to avoid any hard feelings between both parties.

From:
Kelly Dean
Assistant Staff Nurse
Good Shepherd Hospital
January 20, 2011

To:
Mary Jones
Matron
Good Shepherd Hospital

Dear Ma’am

RE: Resignation

I regret to inform you that I am submitting this letter as my notice of resignation, with effect from January 30, 2011.

From our discussion last week of my career prospects at Good Shepherd, it was generally concluded that there are no possible promotions in the next 2 years, following the company’s recent freeze on promotions and increments.

I have been offered a better nursing position at another medical care environment and after much thought, I have decided to make a career move. I regret to inform you of my final decision.

Please allow me to thank you for your kind support and advice during my work tenure at Good Shepherd. You have been a great mentor to me. I appreciate all that you have taught me.

Thank you.

Yours Sincerely
Kelly Dean

Board of Directors Resignation

 A Board of Directors resignation letter is written by a board member who informs the rest of the Board of his intention to resign from the Board of Directors. He could be holding a post or just an ordinary Board member. The letter should state his reason for resigning from the Board of Directors.

From:
Olson Wilkerson
Board Member
Board of Directors
Paramount Corporation
January 23, 2011

To:
Chairman
Board of Directors
Paramount Corporation

Dear Sir

RE: Resigning from Board of Directors

Herewith is my letter of resignation from the Board of Directors of Paramount Corporation. My resignation will take effect on February 1, 2011.

After being on the Board of Directors for five years, I feel that it is time for me to vacate my place to allow young blood to fill my seat. This is for the further growth of the company, as I am nearing retirement age in a couple of years. New ideas can be presented to the Board for the betterment of the Company as the organization moves into a new era of business.

I wish to thank the Chairman of the Board and all Board Members for their support and input to me during my tenure on the Board.

I shall pass on my portfolio to my successor if one is found before my last day on the Board; otherwise, I shall pass my portfolio to the Board Secretary.

Thank you for your kind understanding. I wish you all well.

Yours Sincerely
Olson Wilkerson

Resignation Letter

Dear sir,


I am writing to inform you that I am giving my resignation on 1st February 2009. I have been employed in your company for 4 years. I would like to thank you for employing me and it has been a honor working in your company.


My resignation comes after I have received a job offer to go to United States of America with my family. I hope you understand my current position and in my 4 years of working with your company I received promotions and increase in my wages.


I would like you to please write a reference stating my role and position in your respected company.


Thanking you


Yours faithfully

Job resignation Letter

Dear sir,

I have the honor to state that I have been serving Metro for the past five years with all sincerity and faithfulness. Now that I am unable serve due to my domestic obligation, I seek your kind esteem in relieving me from active service w.e.f January 30, 2009. Nonetheless I shall remain grateful and supportive to Metro for the humane service.

Therefore, I shall be grateful if your esteem self would kindly accept my resignation and do the needful.
For your kindness I shall be thankful and oblige.

Thanking you sir,

Yours faithfully, 

Copy of Resignation Letter

 A copy of resignation letter is a second copy of the written resignation letter which may be submitted to the immediate boss while the first copy or the original is submitted to the Management of the company by the employee who intends to resign. This second copy submission is a sign of respect to the immediate superior who is informed of the intended resignation at the same time as the management.

From:
Marcus Wayne
Sales Executive

To:
Frank D. Williams
HR Director
Golden Arches Industry
Phoenix, AZ 85003
Copy to: Mr. Benny Lambert
Sales Manager
February 13, 2011

Dear Sirs

RE: Resignation letter

This letter refers to my intention to resign from the post of Sales Executive at Golden Arches Industry as of February 20, 2011. I am writing copying this letter to my superior, Mr. Benny Lambert, for his information.

I regret that after three years of service with Golden Arches Industry, I have to inform you of my decision to make a career move at this point in time. I shall be going into the education sector to convey my knowledge and work experience in training up the younger generation for the workforce.

Thank you for your kind support and mentoring during my tenure here. I wish you at Golden Arches Industry all the best in your future undertakings.

Yours sincerely,
Marcus

Forced Resignation Letter

 A Forced Resignation letter is usually submitted by an employee who has been pressured to submit his resignation to the company. The forced resignation letter can state the forced reason for resignation for record purposes as well as to make known the employee’s pressured state in submitting the resignation letter.

From:
Rose Malcolm
Accounts Clerk
Jackson Precision Industry
February 12, 2011

To:
Director
Jackson Precision Industry

Dear Sir

RE: Forced Resignation

It is with regret that I am pressured to submit this letter of resignation.

I am very dissatisfied with the investigation of the missing petty cash of $300.00 that occurred last month during the monthly company accounts closing. It was insinuated that I had mishandled the accounts to cause the missing cash. The investigation was sloppy, and no concrete proof was established against me, but the insinuation persisted indirectly from my department superiors and peers.

Hence, I feel uncomfortable working with Jackson Precision Industry anymore. With this letter, I am resigning from my position of Accounts Clerk from the Accounts Department, Jackson Precision Industry with immediate effect. I do not wish to pursue the matter further as there is no more trust between the Accounts Department and me.

I wish to move on to another environment for a fresh start and a clear conscience.

Yours sincerely,
Rose Malcolm

Email Resignation letter

 An email resignation letter is now treated like a letter that an employee writes to inform his boss or management of his resignation. The format of the email is similar to that of a traditional resignation letter, with the reason of resignation to be stated if desired but always with words of appreciation for the support during the tenure of work.

To: E-Mail address

cc: E-Mail address

Subject:  Resignation

Mr. Johnson, Paramount CEO,

Allow me to tender my resignation from my current post of Company Secretary from Paramount Enterprise as of February 3, 2011.

After consulting HR on my outstanding leave balance, both parties are in agreement to offset my leave days in lieu of the required notice as per my employment contract. Hence, my last working day at Paramount shall be February 3, 2011.

I shall be leaving Paramount for another international organization where I feel offers more opportunities for me to expand my knowledge and enhance my skills. It is an excellent opportunity for me to take up after serving Paramount for eight years.

Thank you for your kind support during my work duration at Paramount. I wish you all the best in your future undertakings.

This email is carbon-copied to Ms. Jenny Gills of HR to confirm the contents of this mail as per our discussion on my resignation terms.

Yours truly,

Barney Jackson
Company Secretary
Paramount Enterprise

Church Resignation Letter

 A church resignation letter is written by a full-time church worker to inform the church authority of his or her intention to resign from employment at the church. It could be an administrative position, or it could be a pastoral position that one could resign from, as the church functions similarly to an organization.

From:
Peter Skype
Choir Conductor
8832 Crumble Street
Fairmont, NE 6555
January 12, 2011

To:
Chairman
Church of Glory
88384 Central Lane
Malton, ON L5J 5B7

Dear Sir

RE: Resignation letter

I am writing to inform you that I would like to resign from my job as Choir Conductor for Church of Glory as of January 30, 2011.

I have been experiencing ill health lately, and the job demands are getting to me on a daily basis, especially during the winter when the weather is unfavorable and uncompromising. I do apologize for the short notice, but after some time in prayer and consultation with my family, I believe this is the best decision to take.

Thank you for the opportunity to serve the church in this capacity for the last 12 years. I shall be taking time off to nurse my poor health before I reconsider working again.

God bless you for your kind understanding on my situation.

Yours Sincerely
Peter

Church Leadership Resignation Letter

A Church Leadership Resignation Letter is one that is written by the leader of a church to the authorities that run the church, expressing his wish to resign from the post. The reason may vary from his age to his choice to resign the post. A Church is a holy place where people go to find peace of mind. It is run and managed by fathers who are appointed by authorities. It might not seem so but maintaining a church is difficult. One has to arrange for regular prayers and other important things. Some churches also offer recreational programs for the entertainment of its members.

A church leadership resignation letter is a formal letter written to the church authorities by the leader of the church. It is mandatory to inform the church well in advance about resigning so that they can appoint someone else. It must contain the genuine reason behind the resignation. Once through the letter, check for grammatical mistakes.
Church Leadership Resignation Letter – Sample

The following is the sample of church leadership resignation letter.

From,

Robin Collins,

Leader,

Sacred Heart Church,

Illinois.

The United States of America

DD/MM/YYYY

To,

The Church Authority,

Sacred Heart Church,

Illinois.

The United States of America

Subject – Resignation from leadership.

Respected Authority,

I, father Robin, the leader of Sacred Heart Church is writing this letter as a mark of my resignation from the post of leadership. I have served this church ever since I started serving Jesus. This church has been an integral part of my life. However, now I wish to resign from this post.

No matter how much I enjoyed organizing various recreational activities, prayers, choir session for our members, I am quite tired, and I am afraid I won’t be able to carry on doing them. It has taken a toll on my health as a lot of energy is lost in the process. I will continue to serve the church. However, I would like to resign from the responsibilities of a leader. Also, I think, father Rupert would be an ideal choice for the next leader of the Church. He has never missed anything organized by the church and always assisted me in organizing everything. Also, he is a very dedicated man when it comes to his work.

This church has been an important part of my life and will continue to remain so till my last breath. However, I find myself unable to continue the extra duties. Hope that you will understand my decision and take my choice into consideration.

Thanking You

Yours Sincerely,

Robin Collins,

Leader,

Sacred Heart Church,

Illinois. 

Resignation letter

Dear sir,

I would like to bring to your notice that I got offered as "System Administrator" in an organization. Due to better prospects & monetary benefits, I am now in a position to make use of this opportunity.  Please accept this letter as a formal resignation request and relieve me on or before 26th Dec 2013.

I appreciate the opportunities I have been given at XXX company and your professional guidance and support.

  
with regards,
XXX

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 Dear sir,

This is to inform you that due to my family circumstances, I am now in a position to resign my job in order to start a business on home made products in Newyork. Please accept this letter as a formal resignation request and relieve me at the earliest.

with regards,
XXX 

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Dear sir,

This is to let you know that I have been working here in our organization since 24 October 2000 as Web Designer. Basically I am a post graduate (M.E) before that I got experienced in two other private companies for around four years which in turn makes my total experience sum up nearly to 16 years.

I just wanted to highlight the work performed here by me in our projects.

Worked in latest techniques like HTML5 with emerging trends. The entire coverage on designing part has been done for our site followed by the graphic design & implementation of websites have been made for other sub-domains and special pages. In addition to that overall SEO techniques handled.

Now I would like to bring to your notice that I got offered as "SENIOR WEB DESIGNER" in an organization. Due to better prospects & monetary benefits, I am now in a position to make use of this opportunity. Please relieve me as soon as possible.

with regards,
XXX

Resignation letter

Dear sir,

I would like to bring to your notice that I got offered as "System Administrator" in an organization. Due to better prospects & monetary benefits, I am now in a position to make use of this opportunity.  Please accept this letter as a formal resignation request and relieve me on or before 26th Dec 2013.

I appreciate the opportunities I have been given at XXX company and your professional guidance and support.

  
with regards,
XXX

------------------------------------------------------------------------ 

 Dear sir,

This is to inform you that due to my family circumstances, I am now in a position to resign my job in order to start a business on home made products in Newyork. Please accept this letter as a formal resignation request and relieve me at the earliest.

with regards,
XXX 

------------------------------------------------------------------------


Dear sir,

This is to let you know that I have been working here in our organization since 24 October 2000 as Web Designer. Basically I am a post graduate (M.E) before that I got experienced in two other private companies for around four years which in turn makes my total experience sum up nearly to 16 years.

I just wanted to highlight the work performed here by me in our projects.

Worked in latest techniques like HTML5 with emerging trends. The entire coverage on designing part has been done for our site followed by the graphic design & implementation of websites have been made for other sub-domains and special pages. In addition to that overall SEO techniques handled.

Now I would like to bring to your notice that I got offered as "SENIOR WEB DESIGNER" in an organization. Due to better prospects & monetary benefits, I am now in a position to make use of this opportunity. Please relieve me as soon as possible.

with regards,
XXX