Complaint letter - 1

Defective product : 

Dear sir,

I had bought the ZZZ Baking Product, order no:1111 on 2nd november. I received today a package in response to my order for the set of leather-bound luggage advertised by you in the last Sunday's times. As soon as I opened the package, I noticed that luggage had been seriously damaged.

Will you please see that this case is picked up and replaced? If a duplicate case is not available, please arrange to have the entire set picked up and the cost credited to my account. I am enclosing a copy of the Receipt to help you initiate immediate action.

Very truly yours,
(your name)

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About intermittent power supply :

Dear sir,

I have been living in this area since 2004. For the past two months, there are frequent shutdowns. I am preparing for the Board examination. The intermittent power supply disturbs the preparation for the examination. I request you to look into this issue and ensure steady supply for power in the larger interest of students.

Yours faithfully,
(your name)

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Client complaint about product : 

Dear sir,

Many of our customers have been complaining about your roller-ball pens. they are clearly not giving satisfaction, and we have had to refund the purchase price on many of them. Pens received before were satisfactory and we had no complaints from customers.

Please check to see if there was an error in the making of these pens. We suggest that you check also to see if they are being packed with adequate protection.

Yours very truly,
(your name)

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To ungrateful colleague : 

Dear John,

I am frankly embarrassed to ask, but I know it must have slipped your mind. When I lent you 2000$ last month, you said you would return it after the week-end. will you please send your person with it today?

As ever,
(your name)

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Billing complaint : 

Dear sir,

I cannot understand why there are so many mistakes in our billing recently. Is there any way this situation can be corrected?

I am sure you will agree that a little more care and accuracy on the part of your accounting department will benefit both of us.

Sincerely yours
(your name)

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For undelivered money order : 

Dear sir,

this is to bring to your kind notice that I had sent a money order worth 1000$ to Mr. John on 7th March. The payee has informed me that, the money order has not been delivered till yesterday.

I, therefore, request you to please personally look into the matter and do the needful by return post.

ours faithfully
(your name)

Complaint letter - 2

Complaint letter- delay in delivery :

Dear sir,

We regret to remind you that in your letter of 2nd October you assured us that our order would be executed with in one week. We have not yet received the goods, nor have we received any advice from you that they have been dispatched.

We have a constant demand for the material and we would like to hear from you that the goods will be forward without any further delay. If you fail to do so, consider this order as cancelled and issue me a full refund immediately.

Yours faithfully
(your name)

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Letter to police about the loud speaker menace : 

Respected Sir,

I am studying at University of ABCD and seriously preparing for my examination. "XYZ Sound Service" is a new shop recently opened in my street. It is a custom that he plays songs of popular films to attract his prospective customers. But the blaring loud speakers cry foar into the night disturbing my prayers and night study also. I request youo to take necessary action to confine the hours of work of his blaring loud speakers upto 9:00 P.M. This action would help sick persons who are convulsing in the nearby nursing home also.

Yours faithfully,
(your name)

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For undelivered money order : 

Sir,

This is to bring to your kind notice that I had sent a money order worth Rs.1000 to Mr. John on 2th October. The payee has informed me that, the money order has not been delivered till yesterday.

I, Therefore, request you to please personally look into the matter and do the needful by return post.

Yours faithfully
(your name)

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Complaint letter - To News paper editor highlighting the mosquito menace : 

Dear sir,

This recent flood has played a havoc in our area. The rain water has stagnated in many parts and has become a breeding ground for mosquitoes. Residents of this area suffer from many diseases caused by mosquito bite. We, the residents of this area, request a speedy action from the Corporation officials.

Yours Sincerely
(your name)

Complaint letter - 3

To the postmaster about the non-receipt of a gift parcel :

Dear sir,

My sister Diana has sent me a birthday gift from New york then days ago. Till date the parcel has not reached me. The bill number is PO No.555. It appears, either the parcel is delivered to somebody else or it is lost in transit. I request you to kindly look into the matter and ensure early delivery of the parcel.

Yours faithfully,
(your name)

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Client complaint about product : 

Dear sir,

I have been buying your cookers for many years with complete satisfaction, and I must therefore write to you about my most recent purchase, which was brought from a store order no:2222 on 5th October, I enclose this for your inspection.

Although it is of your best, heavy quality, you will see that the enamel has worn in a ring round the edge of the pan. I do not think that it has been dropped as I am the only person who works in the kitchen, nor do we use harsh abrasive. I can only conclude that some mistake must have crept in during the process of manufacture, as this is nowhere near your usual standard.

I trust that you will be able to replace this cooker as it is not an economic proportion to purchase kitchen utensils of an expensive kind which were through in the first month.

I, Therefore, request you to please personally look into the matter and do the needful.

Yours faithfully,
(your name)

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To the Editor of newspaper - about the poor garbage disposal management : 

Respected sir,

I wish to bring to the competent authorities through the columns of your esteemed newspapers the poor disposal of garbage in my village.

I live in a village called XXXX. People are not sensitized on the evil impact of using polythene bags. Banana leaves has been replaced with plastic papers in hotels. The garbage collectors do not collect garbage separately. Both bio degradable and non-bio degradable waste are dumped together. The plastic garbage chokes the arteries of water ways and drainage lines. During rains, the entire village is flooded with drainage water. Added to this, dogs and other animals also strew the dirt around.

I request the authorities concerned to look into this serious environmental issue and solve it at the earliest.

Yours sincerely,
(your name)