Name
Address
Date
Subject : Offer of Employment
Dear ……………..
We are pleased to offer you the position of ……………. , with Company A. Your anticipated start date will be date. However, you would have to inform us of the final date of joining within a week of receiving this letter. This offer is valid till date , unless extended by mutual agreement.
The value of your Annualised Reference Salary will be Rs. Amt/- Details of the Reference Salary, Bonus and Other Benefits are in the attached Salary break-up annexure.
Please sign the enclosed copy of this letter, Terms and Conditions document, Non disclosure & Code of Practice Agreement and send it to Name, Company address, within seven days of receipt hereof.
Your contact in Company A would be Name, on employee email id by phone. Please feel free to get in touch for any questions or assistance that you many need.
We will be delighted to have you as a member of the Company A management team and look forward to working with you.
Yours sincerely,
Name of Signing authority
Designation
Annexure : Terms and Conditions
Non Disclosure and Code of Practice Agreement
Details on Reference Salary, Company A Bonus Schemes & related benefits
Terms and Conditions
This statement of terms and conditions forms part of the Offer of Employment. This will be effective from the date on which you commence employment with Company A India (the “Company”)
On joining the Company, you will be able to access Company A’s Intranet site , which contains comprehensive information regarding all benefits, policies and procedures. Company A reserves the right to review and update its employment policies and procedures as applicable from time to time.
JOB TITLE
Your job title will be …………………, as per the Company A Career Framework
SALARY
Your annual reference salary is Rs. 32,20,000/- which will be paid monthly in arrears on the last working day of each month to your Company Bank Account. All taxes in respect of your income, including income and professional tax will be deducted from your salary and will be to your account. Company A reserves the right to reclaim / adjust any overpayments made.
HOURS OF WORK
Normal working hours are from 09.00 to 17.40 Monday to Friday with 40 minutes lunch break from 13.00 to 13.40. You are required to work minimum 40 hours per week if working in India. You may also be required to work on weekends or in shifts including night shifts to meet the needs to the role. While working on projects overseas working hours and notified holidays of the client location will apply.
TRANSFER
Your initial place of work will be ……... During probation or after confirmation, the Company reserves the right to change your place of work to any location / subsidiary / associated companies in India or outside India depending upon business requirements. In the event of a change that reasonably requires you to relocated your primary residence, you will be entitled to the benefits in force at that time.
PROBATION PERIOD
You will be on probation for a period of six months from date of joining during which your employment can be terminated by giving one month’s notice to either side or payment of basic salary in lieu thereof. The period of probation may be extended if your performance is not found satisfactory.
Upon successful completion of the probation period, you will be confirmed in writing by the Company.
ABSENCE
You may be absent from work as a result of various reasons. You are governed by the paid holidays of your work location during your tenure of service with the Company. The Company gives the following paid leave entitlement to its employees :
i. Annual Leave
Annual Leave entitlement is accrued @ 1.83 working days per completed month of service of 22 working days per annum and will be calculated from the date of joining. Accumulation will be permitted as per the Company policy in force from time to time. You may take your first annual leave only after confirmation.
ii. Casual leave
You will be entitled to a maximum of 10 casual leaves per calendar year in case of emergency, illness or any other reason. Casual leave can be taken for a minimum period of half a day to a maximum of 2 consecutive days on approval from your Line Manager. Casual leave entitlement is pro-rated to the period you are employed in the Company during the year on joining or leaving the Company and can be carried forward to the next calendar year as sick leave up to a maximum of 7 days.
iii. Sick Leave
During the course of employment with Company A India, you may be unable to attend work due to illness or injury and can take sick leave. Sick leave entitlement for the current year is dependent on the unclaimed casual leaves from the previous calendar year which can be carried forward to the next year up to a maximum of 7 days as paid sick leave. During your employment with the Company, you can accumulate up to a maximum of 30 days sick leave.
Company A reserves the right to require you to undergo a medical examination in relation to your work or in order to maintain cover of certain benefits and you will be required to submit the report to the Company.
BENEFITS
You will be entitled to benefits during the course of your employment in the Company subject to the rules of the Company. Details of the benefits applicable to you are available on the Company’s intranet site.
COMPANY A BONUS SCHEME
You will be entitled to participate in the Company A Bonus Scheme., details of which are available on the Company’s intranet site.
EMPLOYEE SHARE SCHEMES
You are entitled to participate in the Company A Employee Share Scheme as announced from time to time.
RETIREMENT
Your age of retirement in the Company is 58 years. You will be entitled to Provident Fund (current contribution is 12% of your basic salary by the Company in accordance with the Employee Provident Fund & Family pension Fund Act 1952) and Gratuity ( calculated at half months basic salary per annum for every completed year of the service in the Company in accordance with the payment of Gratuity Act 1972). Gratuity is payable when an employee leaves the services of the Company after completion of a minimum of 5 years of continuous service in Company. PF and Gratuity form a part of the Reference Salary.
NOTICE PERIOD
After confirmation, your employment with the Company may be terminated by giving a notice of 2 months to either side or by payment of the basic salary in lieu thereof. The Company reserves the right to waive off the notice period, adjustment of accumulated leaves and salary payment during notice period.
PERSONAL STANDARDS
The Company expects it employees to demonstrate the highest standards of professional behaviour, conduct and integrity at all times. Additionally, employees should behave in a pleasant, co-operative and professional manner whether with the general public, customers, business contracts or work colleagues.
DRESS CODE
It is expected that employees appreciate the importance of proper behaviour and appearance in business life and they ensure their dress, grooming and appearance are appropriate to the professional business life. Your dress, grooming and appearance should reflect favourably upon other team members in the Company.
You warrant that
a. in accepting this appointment and performing your obligations and services under it, you will not be in breach of obligations under any other employment or appointment.
b. in the event of such breach, you and no the Company, will be wholly and solely responsible and liable for any damages.
c. you will, prior to accepting this appointment intimate to the Company any external education and training courses being undertaken by you.
d. you will, prior to accepting this appointment, disclose to the Company any prior medical history or illness which could effect your work in the Company.
e. you will abide by the policies and practices of the Company during your tenure of employment with the Company.
I agree and accept this offer of employment together with the Terms and Conditions of the Employment as set out within.
Name : ………………………………………………………………………………………………..
Signed : ……………………………………….. Date : ………………………………………....
Address : …………………………………………………………………………………………….
……………………………………………..………………………………………………….
………………………………………………………………….……………………………
Name
Address
Date
Non Disclosure and Code of Practice Agreement
Dear Name,
In line with standard Company practice, you are required to adhere to specific practices and policies, as laid down below, relating to non-disclosure and code of practice :
i. Confidentiality – ownership -: Any confidential information, compilation of otherwise public information in a for not publicly known, technical processes, designs, know how, inventions, developments, improvements, trade secrets relating to business, dealings, transactions or finances of Company A. wherever referred to here in includes the context so admits the Company and companies which are owned or controlled by the Company or its holding Company and/or its/their customers/prospective customers) which may come to your knowledge or which you may make, create, discover, develop, introduce or invent during the course of or incidental to your employment, stall be the exclusive property of the Company.
ii. Non-disclosure :- You shall not divulge to any person any information referred in para 1 above.
iii. Non-competition:- You shall not, without the prior written consent of the Company whether by yourself, your employees, agents, or otherwise, howsoever and whether on your behalf or for any other person, firm, Company or organization, directly or indirectly in India or elsewhere, be employed or engaged or otherwise interested in any business except by way of holding shares up to 2 per cent in the share capital of a Company listed on a stock exchange.
iv. Non-competition on Separation:- In the event of your separation from the Company for whatever reason, for a period of one year thereafter ( except with the written approval of the Company) you will not solicit business in competition with the Company nor pass information to a third party that may result in the same effect from any organization which is, at the date of separation, a client or a Prospect with whom negotiations are underway,
neither will you in competition offer or supply products or services which compete directly with those products or services offered by the Company nor its group Companies..
v. New Employment on Severance :- You shall not, except with the consent of the Company on severance, take up any employment or contract, whether directly or indirectly, for a period of one year with a customer of the Company.
vi. Enticement:- You undertake that for a period of one year after your separation from the Company you will not endeavor to solicit or entice away any person who is an employee of the Company or who has in its employment up to six months preceding your severance .
vii. Customer Restrictions :- You shall, at the request of the Company, enter into a direct agreement or undertaking with any customer to whom you may be seconded accepting restrictions as such customer may reasonably require for the protection of its legitimate interests.
viii. Proprietary Rights in Name and Association :- You shall not, at any time after separation from the Company :
a. Engage in any trade or business or be associated with any person, firm or Company engaged in any trade or business using the name(s) “Company A”.
b. In course of carrying on any trade or business claim represent or otherwise indicate any association with the Company.
ix. Records :- All documents , papers and records of every kind ( written or recorded), whether originals, copies or reproductions and whether prepared by you or by others relating to business and finances of the company shall be the sole and exclusive property of the Company. You will not remove any of the above materials and will not at any time, give or disclose such materials to any unauthorized person, or entity. Upon separation, you will return to the Company all such materials including copies.
x. Company Software Policy:- You shall be responsible for using the Company / client provided internet access and e-mail services only for business reasons. You shall ensure you :
- do not download any unauthorized personal software that has not been issued to the Company’s internal IT department.
- Do not send or forward e-mails containing messages or images that are considered defamatory, profane, obscene or derogatory.
- Do no send the electronics mail system to send / receive messages with religious or political, sexual implications, racial slurs, gender specific comments.
- Use broadcast mail with caution and only after the required authorization
xi Remedies :- in addition to any other remedies which the Company may have law or in equity both parties agree that the Company shall have the right to have all provisions of this agreement specifically performed. The Company shall have the right to retain any amounts otherwise payable to you to satisfy any of your obligations as a result of any breach of this agreement.
xi. In the event of gross misconduct, financial irregularities, breach of confidentiality non disclosure, refuse to carry out reasonable instructions and the like, you will be subject to immediate dismissal and the Company will not be liable to give you pay for any notice period. The Company, further reserves the right to other legal recourse as it deems fit to protect its legitimate interests.
xiii Jurisdiction :- Even though the Company may depute you overseas for on-site work, the jurisdiction concerning your present employment will be with the courts in Delhi, which you undertake not to contest.
Name of Signing authority
Designation
I agree to abide by non dis-closure, code of practice and other standard rules and regulations of the Company.
Name : ………………………………………………………………………………………………..
Signed : ……………………………………….. Date : ………………………………………....
Address : …………………………………………………………………………………………….
……………………………………………..………………………………………………….
………………………………………………………………….……………………………
Address
Date
Subject : Offer of Employment
Dear ……………..
We are pleased to offer you the position of ……………. , with Company A. Your anticipated start date will be date. However, you would have to inform us of the final date of joining within a week of receiving this letter. This offer is valid till date , unless extended by mutual agreement.
The value of your Annualised Reference Salary will be Rs. Amt/- Details of the Reference Salary, Bonus and Other Benefits are in the attached Salary break-up annexure.
Please sign the enclosed copy of this letter, Terms and Conditions document, Non disclosure & Code of Practice Agreement and send it to Name, Company address, within seven days of receipt hereof.
Your contact in Company A would be Name, on employee email id by phone. Please feel free to get in touch for any questions or assistance that you many need.
We will be delighted to have you as a member of the Company A management team and look forward to working with you.
Yours sincerely,
Name of Signing authority
Designation
Annexure : Terms and Conditions
Non Disclosure and Code of Practice Agreement
Details on Reference Salary, Company A Bonus Schemes & related benefits
Terms and Conditions
This statement of terms and conditions forms part of the Offer of Employment. This will be effective from the date on which you commence employment with Company A India (the “Company”)
On joining the Company, you will be able to access Company A’s Intranet site , which contains comprehensive information regarding all benefits, policies and procedures. Company A reserves the right to review and update its employment policies and procedures as applicable from time to time.
JOB TITLE
Your job title will be …………………, as per the Company A Career Framework
SALARY
Your annual reference salary is Rs. 32,20,000/- which will be paid monthly in arrears on the last working day of each month to your Company Bank Account. All taxes in respect of your income, including income and professional tax will be deducted from your salary and will be to your account. Company A reserves the right to reclaim / adjust any overpayments made.
HOURS OF WORK
Normal working hours are from 09.00 to 17.40 Monday to Friday with 40 minutes lunch break from 13.00 to 13.40. You are required to work minimum 40 hours per week if working in India. You may also be required to work on weekends or in shifts including night shifts to meet the needs to the role. While working on projects overseas working hours and notified holidays of the client location will apply.
TRANSFER
Your initial place of work will be ……... During probation or after confirmation, the Company reserves the right to change your place of work to any location / subsidiary / associated companies in India or outside India depending upon business requirements. In the event of a change that reasonably requires you to relocated your primary residence, you will be entitled to the benefits in force at that time.
PROBATION PERIOD
You will be on probation for a period of six months from date of joining during which your employment can be terminated by giving one month’s notice to either side or payment of basic salary in lieu thereof. The period of probation may be extended if your performance is not found satisfactory.
Upon successful completion of the probation period, you will be confirmed in writing by the Company.
ABSENCE
You may be absent from work as a result of various reasons. You are governed by the paid holidays of your work location during your tenure of service with the Company. The Company gives the following paid leave entitlement to its employees :
i. Annual Leave
Annual Leave entitlement is accrued @ 1.83 working days per completed month of service of 22 working days per annum and will be calculated from the date of joining. Accumulation will be permitted as per the Company policy in force from time to time. You may take your first annual leave only after confirmation.
ii. Casual leave
You will be entitled to a maximum of 10 casual leaves per calendar year in case of emergency, illness or any other reason. Casual leave can be taken for a minimum period of half a day to a maximum of 2 consecutive days on approval from your Line Manager. Casual leave entitlement is pro-rated to the period you are employed in the Company during the year on joining or leaving the Company and can be carried forward to the next calendar year as sick leave up to a maximum of 7 days.
iii. Sick Leave
During the course of employment with Company A India, you may be unable to attend work due to illness or injury and can take sick leave. Sick leave entitlement for the current year is dependent on the unclaimed casual leaves from the previous calendar year which can be carried forward to the next year up to a maximum of 7 days as paid sick leave. During your employment with the Company, you can accumulate up to a maximum of 30 days sick leave.
Company A reserves the right to require you to undergo a medical examination in relation to your work or in order to maintain cover of certain benefits and you will be required to submit the report to the Company.
BENEFITS
You will be entitled to benefits during the course of your employment in the Company subject to the rules of the Company. Details of the benefits applicable to you are available on the Company’s intranet site.
COMPANY A BONUS SCHEME
You will be entitled to participate in the Company A Bonus Scheme., details of which are available on the Company’s intranet site.
EMPLOYEE SHARE SCHEMES
You are entitled to participate in the Company A Employee Share Scheme as announced from time to time.
RETIREMENT
Your age of retirement in the Company is 58 years. You will be entitled to Provident Fund (current contribution is 12% of your basic salary by the Company in accordance with the Employee Provident Fund & Family pension Fund Act 1952) and Gratuity ( calculated at half months basic salary per annum for every completed year of the service in the Company in accordance with the payment of Gratuity Act 1972). Gratuity is payable when an employee leaves the services of the Company after completion of a minimum of 5 years of continuous service in Company. PF and Gratuity form a part of the Reference Salary.
NOTICE PERIOD
After confirmation, your employment with the Company may be terminated by giving a notice of 2 months to either side or by payment of the basic salary in lieu thereof. The Company reserves the right to waive off the notice period, adjustment of accumulated leaves and salary payment during notice period.
PERSONAL STANDARDS
The Company expects it employees to demonstrate the highest standards of professional behaviour, conduct and integrity at all times. Additionally, employees should behave in a pleasant, co-operative and professional manner whether with the general public, customers, business contracts or work colleagues.
DRESS CODE
It is expected that employees appreciate the importance of proper behaviour and appearance in business life and they ensure their dress, grooming and appearance are appropriate to the professional business life. Your dress, grooming and appearance should reflect favourably upon other team members in the Company.
You warrant that
a. in accepting this appointment and performing your obligations and services under it, you will not be in breach of obligations under any other employment or appointment.
b. in the event of such breach, you and no the Company, will be wholly and solely responsible and liable for any damages.
c. you will, prior to accepting this appointment intimate to the Company any external education and training courses being undertaken by you.
d. you will, prior to accepting this appointment, disclose to the Company any prior medical history or illness which could effect your work in the Company.
e. you will abide by the policies and practices of the Company during your tenure of employment with the Company.
I agree and accept this offer of employment together with the Terms and Conditions of the Employment as set out within.
Name : ………………………………………………………………………………………………..
Signed : ……………………………………….. Date : ………………………………………....
Address : …………………………………………………………………………………………….
……………………………………………..………………………………………………….
………………………………………………………………….……………………………
Name
Address
Date
Non Disclosure and Code of Practice Agreement
Dear Name,
In line with standard Company practice, you are required to adhere to specific practices and policies, as laid down below, relating to non-disclosure and code of practice :
i. Confidentiality – ownership -: Any confidential information, compilation of otherwise public information in a for not publicly known, technical processes, designs, know how, inventions, developments, improvements, trade secrets relating to business, dealings, transactions or finances of Company A. wherever referred to here in includes the context so admits the Company and companies which are owned or controlled by the Company or its holding Company and/or its/their customers/prospective customers) which may come to your knowledge or which you may make, create, discover, develop, introduce or invent during the course of or incidental to your employment, stall be the exclusive property of the Company.
ii. Non-disclosure :- You shall not divulge to any person any information referred in para 1 above.
iii. Non-competition:- You shall not, without the prior written consent of the Company whether by yourself, your employees, agents, or otherwise, howsoever and whether on your behalf or for any other person, firm, Company or organization, directly or indirectly in India or elsewhere, be employed or engaged or otherwise interested in any business except by way of holding shares up to 2 per cent in the share capital of a Company listed on a stock exchange.
iv. Non-competition on Separation:- In the event of your separation from the Company for whatever reason, for a period of one year thereafter ( except with the written approval of the Company) you will not solicit business in competition with the Company nor pass information to a third party that may result in the same effect from any organization which is, at the date of separation, a client or a Prospect with whom negotiations are underway,
neither will you in competition offer or supply products or services which compete directly with those products or services offered by the Company nor its group Companies..
v. New Employment on Severance :- You shall not, except with the consent of the Company on severance, take up any employment or contract, whether directly or indirectly, for a period of one year with a customer of the Company.
vi. Enticement:- You undertake that for a period of one year after your separation from the Company you will not endeavor to solicit or entice away any person who is an employee of the Company or who has in its employment up to six months preceding your severance .
vii. Customer Restrictions :- You shall, at the request of the Company, enter into a direct agreement or undertaking with any customer to whom you may be seconded accepting restrictions as such customer may reasonably require for the protection of its legitimate interests.
viii. Proprietary Rights in Name and Association :- You shall not, at any time after separation from the Company :
a. Engage in any trade or business or be associated with any person, firm or Company engaged in any trade or business using the name(s) “Company A”.
b. In course of carrying on any trade or business claim represent or otherwise indicate any association with the Company.
ix. Records :- All documents , papers and records of every kind ( written or recorded), whether originals, copies or reproductions and whether prepared by you or by others relating to business and finances of the company shall be the sole and exclusive property of the Company. You will not remove any of the above materials and will not at any time, give or disclose such materials to any unauthorized person, or entity. Upon separation, you will return to the Company all such materials including copies.
x. Company Software Policy:- You shall be responsible for using the Company / client provided internet access and e-mail services only for business reasons. You shall ensure you :
- do not download any unauthorized personal software that has not been issued to the Company’s internal IT department.
- Do not send or forward e-mails containing messages or images that are considered defamatory, profane, obscene or derogatory.
- Do no send the electronics mail system to send / receive messages with religious or political, sexual implications, racial slurs, gender specific comments.
- Use broadcast mail with caution and only after the required authorization
xi Remedies :- in addition to any other remedies which the Company may have law or in equity both parties agree that the Company shall have the right to have all provisions of this agreement specifically performed. The Company shall have the right to retain any amounts otherwise payable to you to satisfy any of your obligations as a result of any breach of this agreement.
xi. In the event of gross misconduct, financial irregularities, breach of confidentiality non disclosure, refuse to carry out reasonable instructions and the like, you will be subject to immediate dismissal and the Company will not be liable to give you pay for any notice period. The Company, further reserves the right to other legal recourse as it deems fit to protect its legitimate interests.
xiii Jurisdiction :- Even though the Company may depute you overseas for on-site work, the jurisdiction concerning your present employment will be with the courts in Delhi, which you undertake not to contest.
Name of Signing authority
Designation
I agree to abide by non dis-closure, code of practice and other standard rules and regulations of the Company.
Name : ………………………………………………………………………………………………..
Signed : ……………………………………….. Date : ………………………………………....
Address : …………………………………………………………………………………………….
……………………………………………..………………………………………………….
………………………………………………………………….……………………………
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